All visitors to Ny-Ålesund must be guests of one of the institutions, with the exception of some VIP and media visits. Scientists from nations not represented with own acticity in Ny-Ålesund should come through Norwegian Polar Institute.
Each present institution asses requests for their support. The assessment should include quality of research, compatibility with existing research in Ny-Ålesund and competence and suitability of personnel. Adherence to Svalbard law and environmental impact must also be considered. The Governor of Svalbard has a useful guide for scientists in Svalbard.
The deadlines for applications and bookings to The Norwegian Polar Institute in Ny-Ålesund are
- 1 February for spring season
- 1 April for summer season and space at the Marine Lab
- 1 September for autumn/winter season
All services are booked through Research in Svalbard (RiS). The RiS booking system handles bookings of transport (flight Longyearbyen–Ny-Ålesund), lodging, fright, storage and freezer, equipment/support from stations, office, safety course / weapons* from Kings Bay, provisions, chemicals, marine laboratory and MS Teisten workboat).
The research project must be registered in the RiS portal prior to booking services. Allow some days for the project to receive a RiS number.
Book services through RiS
After initial booking in RiS, any additional details regarding equipment/support from Sverdrup can be specified through e-mail to firstname.lastname@example.org. Available equipment can be found in the Polar Institute’s product catalogue.
The Norwegian Polar institute is also part of the My-Ålesund Access Programme offered through the EU project INTERACT. Learn more about INTERACT, how to apply, deadlines, etc.
* Polar bears can be encountered in the surroundings of Ny-Ålesund all year round. Scientists in the field are required to always carry a VHF radio and a rifle for safety. Due to legal restrictions, the Norwegian Polar Institute can only provide rifles to researchers employed by the institute. Other researchers need to rent rifles, and participate in the mandatory rifle training and safety course from Kings Bay. Documented shooting courses from The University Centre in Svalbard (UNIS) or The Norwegian Polar Institute can replace the rifle training.